I. Name and address of the controller
The controller, within the meaning of the General Data Protection Regulation and other national data protection laws of the member states, as well as other data protection law provisions is:
Tel: +49 (0) 7821 28888-0
Fax: +49 (0) 7821 28888-99
II. Name and address of the data protection officer
IITR Datenschutz GmbH
III. General information on data processing
1. Scope of the processing of personal data
We only collect and use personal data concerning our users to the extent that is required to perform our contracts. Once the contractual obligations have been fulfilled, we only process data after consent has been granted in this regard. An exception applies in those cases in which prior consent cannot be obtained for practical reasons, or in which statutory provisions permit the processing of data.
2. Legal basis for the processing of personal data
Insofar as we obtain the consent of the data subject for the processing of personal data, Article 6(1a) GDPR serves as the legal basis. When processing personal data required for the performance of a contract to which the data subject is party, Article 6(1b) GDPR serves as the legal basis. This also applies to processing operations that are necessary to perform pre-contractual measures. Insofar as the processing of personal data is required to fulfil a legal obligation to which our company is subject, Article 6(1c) GDPR serves as the legal basis.
If processing is necessary to safeguard a legitimate interest of our company or a third party and if the interests, fundamental rights and freedoms of the person concerned do not outweigh this legitimate interest, then Article 6(1f) GDPR serves as the legal basis for processing.
3. Data erasure and storage duration
The personal data concerning the data subject is erased or blocked as soon as the purpose of storage no longer applies. Data can also be stored if the European or national legislator has provided for this in EU regulations, laws or other provisions that apply to the controller. Data is also blocked or deleted if a storage period defined in the aforementioned standards expires, unless the continued storage of the data is required for the conclusion or performance of a contract.
IV. Provision of the website and creation of log files
1. Description and scope of data processing
Each time you access our website, our system automatically collects data and information from the computer system of the accessing computer.
The following data is collected:
(1) Information on the browser type and the version used
(2) The user's operating system
(3) The user's internet service provider
(4) The user's IP address
(5) Date and time of access
(6) Websites from which the user's system accesses our website
(7) Websites accessed by the user's system via our website
The data is also stored in our system’s log files. This data is not stored together with other personal data concerning the user.
2. Legal basis for data processing
The legal basis for the temporary storage of data and log files is Article 6(1f) GDPR.
3. Purpose of data processing
Data is stored in log files in order to ensure the functionality of the website. The data is also used to optimise the website and to ensure that our information technology systems are secured. Data is not evaluated for marketing purposes within this context. These purposes also constitute our legitimate interest in data processing pursuant to Article 6(1f) GDPR.
4. Duration of storage
If data is stored in log files, it is stored for seven days at the most. Data can be stored for longer periods. In such cases, the user IP addresses are erased or alienated so that the data can no longer be traced back to the client that accessed the website.
5. Right of objection and removal
The collection of data to facilitate the provision of the website and the storage of data in log files is essential for the operation of the website. Consequently, users do not have any rights of objection.
V. Contact via forms and e-mail
1. Description and scope of data processing
You can contact us using the forms and e-mail addresses provided on our website. In such cases, we store the personal data concerning the user that is transmitted when the form/e-mail is transmitted. In cases in which forms are used, this data includes the data entered by the user (input and selection fields), as well as the time of dispatch and the IP address to protect against misuse. When e-mails are used, the data includes the data entered in the e-mail, as well as all other data transmitted by the user's e-mail program. The data is not passed on to third parties within this context. The data is used exclusively to process the user's request.
2. Legal basis for data processing
The legal basis for the processing of data transmitted when a form or an e-mail is sent is Article 6(1f) GDPR. If the purpose of the contact is to conclude a contract, the additional legal basis for the processing is Article 6(1b) GDPR.
3. Purpose of data processing
If contact is established using a form or e-mail, personal data is processed solely for the purposes of handling the contact request. This also constitutes the required legitimate interest in the processing of the data.
4. Duration of storage
The data is erased as soon as it is no longer necessary to achieve the purpose for which it was collected. For personal data sent in a form or by e-mail, this is the case when the relevant conversation with the user has ended. The conversation is considered to have ended when it can be inferred from the circumstances that the matter in question has been conclusively clarified.
5. Right of objection and removal
Users can revoke their consent to the processing of personal data at any time. If users contact us using a form or by e-mail, they can object to the storage of their personal data at any time. In such cases, the conversation cannot be continued and all personal data stored in the course of establishing contact will be erased
If you subscribe to our newsletter, we will use your e-mail address for our own advertising purposes until you unsubscribe from the newsletter. You can unsubscribe at any time. You can grant the necessary consent explicitly by clicking on the confirmation link in the e-mail to subscribe to the newsletter. You are free to revoke your declaration of consent with effect for the future at any time. If you no longer wish to receive the newsletter, you can unsubscribe via our contact page:
VII. Rights of the data subject
If personal data concerning you is processed, you are classed as the “data subject” within the meaning of the GDPR and you have the following rights vis-à-vis the controller:
1. Right of access to personal data
You can request confirmation from the controller as to whether we process personal data concerning you. If such data is processed, you can request the following information from the controller:
(1) the purposes for which the personal data is processed
(2) the categories of personal data processed
(3) the recipients/categories of recipients to whom the personal data concerning you has been, or will be, disclosed
(4) the planned duration of storage of the personal data concerning you or, if no specific information can be provided in this regard, criteria used to define the storage duration
(5) the existence of a right to the rectification or erasure of personal data concerning you, a right to restrict processing by the controller or a right to object to such processing
(6) the existence of a right to lodge a complaint with a supervisory authority
(7) all information available on the source of the data if the personal data is not collected from the data subject
You have the right to request information as to whether the personal data concerning you is transferred to a third country or to an international organisation. Within this context, you can ask to be informed of the appropriate safeguards pursuant to Article 46 GDPR in connection with the transfer.
2. Right to rectification
You have the right to have your personal data rectified and/or completed by the controller if the personal data concerning you that is processed is inaccurate or incomplete. The controller must rectify the data immediately.
3. Right to restriction of processing
Subject to the following requirements, you are entitled to request that the processing of your personal data be restricted:
(1) if you contest the accuracy of the personal data concerning you for a period enabling the controller to verify the accuracy of the personal data
(2) the processing is unlawful and you oppose the erasure of the personal data and request the restriction of its use instead
(3) the controller no longer needs the personal data for the purposes of the processing, but you require it for the establishment, exercise or defence of legal claims, or
(4) if you have objected to the processing pursuant to Article 21 (1) GDPR pending the verification whether the legitimate grounds of the controller override your grounds.
If the processing of personal data concerning you has been restricted, this data can only be processed – with the exception of storage – with your consent or for the purpose of establishing, exercising or defending rights or protecting the rights of another natural or legal person or for reasons of important public interest of the Union or of a member state.
If the processing has been restricted in accordance with the conditions set out above, you will be informed by the controller before the restriction is lifted.
4. Right to erasure
a. Erasure obligation
You can ask the controller to erase the personal data concerning you immediately. The controller is obliged to erase this data immediately if one of the following reasons applies:
(1) The personal data concerning you is no longer necessary in relation to the purposes for which it was collected or otherwise processed.
(2) You withdraw your consent on which the processing was based according to Article 6(1a) GDPR or Article 9(2a) GDPR, and there are no other legal grounds for the processing.
(3) You object to the processing pursuant to Article 21(1) GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Article 21(2) GDPR.
(4) The personal data concerning you has been unlawfully processed.
(5) The personal data concerning you has to be erased for compliance with a legal obligation in Union or member state law to which the controller is subject.
(6) The personal data concerning you was collected in connection with the offer of information society services pursuant to Article 8(1) GDPR.
b. Provision of information to third parties
If the controller has made the personal data concerning you public and is obliged to erase it in accordance with Article 17(1) GDPR, it shall take reasonable steps, including technical measures, taking account of available technology and the cost of implementation, to inform controllers which are processing the personal data that you, as the data subject, have requested the erasure by such controllers of any links to, or copy or replication of, this personal data.
The right to erasure does not apply insofar as processing is necessary:
(1) for exercising the right of freedom of expression and information
(2) for compliance with a legal obligation which requires processing by Union or member state law to which the controller is subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller
(3) for reasons of public interest in the area of public health in accordance with points (h) and (i) of Article 9(2) as well as Article 9(3) GDPR
(4) for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Article 89(1) GDPR in so far as the right referred to in a) is likely to render impossible or seriously impair the achievement of the objectives of that processing, or
(5) for the establishment, exercise or defence of legal claims.
5. Right to be informed
If you have exercised your right to rectification, erasure or the restriction of the processing of your personal data vis-à-vis the controller, the latter is obliged to notify each recipient to whom the personal data concerning you has been disclosed of this rectification, erasure or restriction of process, unless this proves impossible or involves a disproportionate effort. You have the right vis-à-vis the controller to be informed of such recipients.
6. Right to data portability
You have the right to receive the personal data concerning you that you have made provided to the controller in a structured, commonly used and machine-readable format. In addition, you have the right to transmit this data to another controller without hindrance from the controller to which the personal data has been provided, where:
(1) the processing is based on consent pursuant to Article 6(1a) GDPR or Article 9(2a) GDPR or on a contract pursuant to Article 6(1b) GDPR; and
(2) the processing is carried out by automated means.
In exercising this right, you also have the right to have the personal data concerning you transmitted directly from one controller to another, where technically feasible and provided that this does not adversely affect the rights and freedoms of others.
The right to data portability does not apply to the processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
7. Right to object
You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you which is based on Article 6(1e) or (1f) GDPR.
The controller will no longer process the personal data concerning you unless it demonstrates compelling legitimate grounds for the processing which override your interests, rights and freedoms or the data is processed for the establishment, exercise or defence of legal claims. If the personal data concerning you is processed for direct marketing purposes, you have the right to object at any time to the processing of personal data concerning you for such marketing.
If you object to processing for direct marketing purposes, the personal data concerning you will no longer be processed for such purposes. In the context of the use of information society services, and notwithstanding Directive 2002/58/EC, you can exercise your right to object by automated means using technical specifications.
8. Right to revoke the declaration of consent under data protection law
You have the right to revoke your declaration of consent under data protection law at any time. The withdrawal of consent shall not affect the lawfulness of processing based on consent prior to its withdrawal.
9. Automated individual decision-making
You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you. This shall not apply if the decision
(1) is necessary for entering into, or performance of, a contract between you and the controller;
(2) is authorised by Union or member state law to which the controller is subject and which also lays down suitable measures to safeguard your rights and freedoms and legitimate interests; or
(3) is based on your explicit consent.
These decisions must not, however, be based on special categories of personal data referred to in Article 9(1) GDRP, unless point (a) or (g) of Article 9(2) GDPR applies and suitable measures to safeguard your rights and freedoms and legitimate interests are in place.
In the cases referred to in (1) and (3), the controller shall implement suitable measures to safeguard your rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the controller, to express your point of view and to contest the decision.
10. Right to lodge a complaint with a supervisory authority
Without prejudice to any other administrative or judicial remedy, you shall have the right to lodge a complaint with a supervisory authority, in particular in the member state of your habitual residence, place of work or place of the alleged infringement if you considers that the processing of personal data relating to you infringes the GDPR.
The supervisory authority with which the complaint has been lodged shall inform the complainant on the progress and the outcome of the complaint including the possibility of a judicial remedy pursuant to Article 78 GDPR.